Interstate Deputation guidelines in Telugu States 2017

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GOVERNMENT OF ANDHRA PRADESH
GOVERNMENT OF TELANGANA GENERAL ADMINISTRATION (SPF & MC) DEPARTMENT

Circular Memo.No.9940/SPF&MC/2015 -2,

Dated:06-10-2017

Sub:- General Administration (SPF& MC) Department — Interstate deputations of employees between the state of Andhra Pradesh and the State of Telangana — Guidelines — Issued.

Ref:-  1. A.P.Reorganisation Act (Act 6 of 2014), 2014.
2. CIO Note
3. G.O.Rt.No.1634, G. A. (SPF& MC) Dept., Dt: 03.08.2016.
4. Circular Memo No. 9940/SPF& MC/2015, Dated: 07.08.2017
5. Gol's Guidelines on employees allocation in F.No.27/13/2013SRS of Ministry of Personnel, P.G. &      Pensions, DOPT, Dt: 29.10.2014.

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Proviso to Sub Section (2) of Section 77 of Andhra Pradesh Reorganisation Act, 2014 mandates that employees of Local, District, Zonal and Multi-zonal cadres, which fall entirely in one of the Successor States shall be deemed to be allotted to that Successor State. However, there have been representations from some of the local cadre employees and also the State Cadre employees as well for transfer to the other State where their spouses are working or for mutual transfers on grounds of their local candidature etc.

2. The State Advisory Committee on Employees Allocation has recommended to evolve a transitory policy on interstate transfers of State Government employees on spouse and other grounds between the two States as the provisions in A.P. Reorganisation Act and the guidelines on allocation of State cadre employees do not provide for dealing with such cases,

3. In Circular No.9940/SPF& MC/2015, Dt: 07.08.2017 issued by Govt. of Andhra Pradesh & Telangana, the State Government employees including those in Local Cadres viz,. District, Zonal, Multi-Zonal have been provided an opportunity to go to the other State on mutual basis /spouse employment grounds.

4. However several employees, especially those working in Central Government Departments etc., who could not fulfil the conditions for Interstate transfer in terms of the above said Circular memo, are representing to consider their cases for Interstate transfer to enable them to join their families. Taking their representations into consideration a decision was taken, in the meeting of the Chief Secretaries of Andhra Pradesh and Telangana held on 18.06.2017, to consider such cases of employees whose spouses are working in the offices of Central Government, Central Government Undertakings and Banks.

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5. Accordingly, Govt., after careful consideration issue the following guidelines for interstate deputations of employees working in State Government (Local Cadre and State Cadre), State Government Institutions and Local Bodies on spouse grounds:

1. Employee seeking interstate deputation shall be a regular employee whose services are regularised such employee has to apply to the Head of Department / Institution concerned through the proper channel in the prescribed proforma appended.
2. The Departments / Institutions proposing interstate deputation of employees on spouse grounds shall invariably furnish information in the proforma annexed to this circular duly signed by the Head of the office /Department or Institution to the Spl. Chief Secretary/Principal Secretary/Secretary to Government of Department concerned after the verification.
3. Only one of the spouses shall be deputed to the other State where the other spouse is working on a regular basis in Central Government, Central Government Public Sectors, Universities, Local Bodies, Scheduled Banks, State Government and State Government Institutions.
4. Employees against whom disciplinary action is pending should not be considered for deputation.
5. As the deputation is on request basis, the employee shall not be entitled for any TA & DA.
6. On receipt of the application from the employee, the Spl. Chief Secretary / Prl. Secretary / Secretary to Govt. of the Department of the State shall address a communication in writing to the Spl. Chief Secretary / Principal Secretary / Secretary to Govt. of the Department concerned in the other State for which the employee is seeking deputation.
7. On receipt of the acceptance of the proposal in writing by the Sple Chief Secretaries / Principal Secretaries / Secretaries to Govt. of the Department concerned of the other State necessary orders shall be issued to that effect and the employees shall be relieved by the Head of the Institutions concerned duly making an entry in the Service Register without fail.
8. The deputation shall be initially for a period of three years extendable by another two years.
9. No application for deputation shall be accepted, if there is no clear vacancy to the post for which the applicant has sought for deputation.

6. All the Departments of Andhra Pradesh Secretariat and Telangana Secretariat are requested to follow the instructions scrupulously.

7. These Orders can be accessed at http://www.ap.gov.in and also http://www.aponline.gov.in.

      DINESH KUMAR,

S.P.SINGH,      

CHIEF SECRETARY TO GOVERNMENT,

CHIEF SECRETARY TO GOVERNMENT,

GOVERNMENT OF ANDHRA PARDASH

GOVERNMENT OF TELANGANA

To
All the Departments of the Andhra Pradesh Secretariat.
All the Departments of the Telangana Secretariat.
All the HODS of Department of Government of Andhra Pradesh.
All the HODS of Department of Government of Telangana.
All the District Collectors, Government of Andhra Pradesh.
All the District Collectors, Government of Telangana.
Advocate General, Andhra Pradesh, Hyderabad.
Advocate General, Telangana, Hyderabad.
The Director of Treasuries, Government of Andhra Pradesh.
The Director of Treasuries, Government of Telangana
1.Copy to P.S.to the Chief Secretary to Government of Andhra Pradesh
2. OSD to the Chief Secretary to Government of Telangana.
3. P.S. to the Spl. Chief Secretary to Hon'ble Chief Minister, Govt. of A.P.
4. P.S. to the Prl. Secretary to Hon'ble Chief Minister, Govt. of Telangana.
5. P.S. to E.O. Prl.Secretary to Government (SR), Govt.of A.P.
6. P.S. to Prl.Secretary to Government (SR), Govt. of Telangana
7. P.S. to the Secretary to Government, (Services), Govt. of A.P.
8. P.S. to the Secretary to Government, (Services), Govt. of Telangana.
9. P.A. to Jt. Secretary to Government, Govt. of A.P. (SPF & MC).
10. P.A. to Dy. Secretary to Government, Govt. of Telangana (SPF & MC).
11. The G.A.(SPF&MC) /(SR) Dept., Govt. of Telangana.( with a request to communicate the above circular to the concerned Departments/HODs etc., in Govt. of Telangana)
SF/SC

// FORWARDED BY ORDER //

(contd„.n/p for Annexure)

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ANNEXURE
(To Circular Memo. No.9940/SPF& MC/2015-2, dated:6 -10-2017 )
Application for Interstate Deputation

(I)	Details of the Applicant
	1		Full name
	2		Father's name/Husband's Name
	3		Date of Birth
	4		Details of present post
			(a)	Designation & Office in which working
			(b)	Cadre
			(c)	Scale of Pay
			(d)	Specify whether the post is Local Cadre or State Cadre post in State Government or a post in State Government Institution or Local Bod
			(e)	If Local Cadre in State Government specify the Zone / Multi-Zone/District Cadre
			(f)	Specify whether the applicant is regular employees
			(g)	If applicant is an employee of State Govt. Institution, specify the name of Institution.
			(h)	Designation of the Head of the Office
			(i)	Name of the Department
(II)	Details of the Spouse of the applicant
	1		Full Name
	2		Father's / Husband's name
	3		Date of Birth
	4		Details of Present post
			(a)	Designation
			(b)	Office in which working
			(c)	Name of the Department / Institution
			(d)	Specify whether regular employee
(III)	Details of the post to which applicant is seeking deputation:
	1		Designation of the Post and Office
	2		Cadre
	3		Scale of Pay
	4		Specify whether the post is Local Cadre or State Cadre post in State Govt. or State Govt. Institution or Local Bod
	5		If it is Local Cadre post in State Government, specify the Zone / Multi-Zone / District Cadre
	6		Designation of the Head of the Office/ Institution
	7		Department
(IV)	Any other information

I hereby declare that the above information is correct.

Name & Signature of the applicant

Certification and recommendation of the Head of the office / Institution / Department

1. Verified the above details and found correct
2. The applicant's request for deputation as specified above is recommended.

Signature:

Office Seal of Head of the office / Institution / Department.

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Guidelines on Deputation of Government Employees in Telugu states U.O.Note No:17023/821/FR.II/2011 Dated 31-03-2012

GOVERNMENT OF ANDHRA PRADESH
FINANCE (FR.II) DEPARTMENT

U.O.Note No:17023/821/FR.II/2011,

Dated 31-03-2012

Sub:- Foreign Service – Terms of Deputation of Government Servants Deputed on Foreign Service – Further instructions issued –Regarding.

Ref:-  1) G.O.(P) No:10, Finance & Planning (FW.FR.II) Department, dated 22-01-1993.
2) G.O.Ms.No:2, Finance (FR.II) Department, dt:02-01-2010.

-ooOoo-

Despite of explicit rules and clear orders in the references cited, the departments are repeatedly referring the cases to Finance Department for extension of the deputation of the individuals beyond 5 years without following the rules/instructions therein.

2.   In some cases even though Finance Department has not agreed for extension of deputation beyond 5 years, the department are obtaining orders in circulation without mentioning the facts whether the conditions/ instructions ordered in the reference cited are met. It has also come to the notice of Finance Department that some individuals were on deputation in different organization and different spells for more than half of the period their entire service, which is resulting in loss to the lending department with the shortage of experience officers and they are not in a position to safeguard the needs of the Department. Further, very purpose of recruiting the officer to the department concerned is nullified.

3.   In the reference 2nd cited, it was clearly ordered that;

1. In case of the employees who have availed the maximum period of deputation of 5 years either in one organization or in different organizations, they have to necessarily work at least one year in the parent department before they are considered for further deputation to any organization.
2. In cases of employees who are repatriated to parent department due to their promotion in the parent department they should not be considered for further deputation till they satisfactorily complete probation in the promoted post.
3. In case of employees who are repatriated to parent department for the reasons of disciplinary action, they should not be considered for deputation till the disciplinary case is closed and the currency of punishment is completed.
4. In the case of employees who are repatriated to parent department for other reasons than promotion and disciplinary action, such employees should not be considered for deputation till they work in parent department at least 6 months excluding any type of leave availed by them during that period.
5. The deputation of employees from one Local Cadre post to another Local Cadre post is not permissible. It should be strictly in accordance with Presidential Order and G.O.Ms.No.610, GA (SPF.A) Department, dated 31-12-1985 read with GA (MC) Department’s Memo.No.9543/MC/2007-12, dated 02-07-2007.

4.   In spite of the above clear instructions, the administrative departments are not examining the above points and referring the files to Finance Department.

5.   In such circumstances, the following further instructions are issued while reiterating the earlier orders issued in G.O. (P) No:10, Finance & Planning (FW.FR.II) Department, dated 22-01-1993 and G.O.Ms.No:2, Finance (FR.II) Department, dated 02-01-2010:-

1. when there is no shortage of personnel in the lending Department only, the deputation would be permissible
2. while considering promotions to the staff working on deputation and also while effecting posting orders on their promotion to such staff, all the administrative department shall follow the sub-rule 24 of Rule-2 and Rule 8 of Andhra Pradesh State and Subordinate Service Rules, 1996.

6.   All the Departments of Secretariat are requested to follow the above guidelines while referring the files to take a decision and minimize the correspondence with Finance Department.

D. SAMBASIVA RAO,

PRINCIPAL SECRETARY TO GOVERNMENT (FP)

Tender Procedure and Registration of Contractors Rules