GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

SIX POINT FORMULA - Andhra Pradesh Public Employment (Organisation of Local Cadres & Regulation of Direct Recruitment) Order, 1975 - Alleged violation in the implementation of Six Point Formula in Zones V to VI – Rectification - Order - Issued.

GENERAL ADMINISTRATION (SPF-A) DEPARTMENT

G.O.Ms.No.610                                                                                                                              Dated the 30-12- 1985

                                                                Read the following

1.G.O.Ms.No.674, G. A. (SPF-A) Dept., dated 20-10-1975.
2.G.O.P.No.728, G. A. (SPF-A) Dept., dated 01-11-1975.
3.G.O.P.No.729, G. A. (SPF-A) Dept., dated 01-11-1975.
4. From the President, Telangana Non-Gazetted Officers Union, letter dated 05-12-1985

* * *

O R D E R:

           The G.O. 1st read above, which is generally known as Presidential Order contains principles regarding Organisation of Local Cadres allotment of personnel of the various Departments to the various local cadres, method of direct recruitment to the various categories, inter-local cadre in transfers etc. of the employees holding those posts. In the G.Os 2nd and 3rd read above clarificatory instructions were issued regarding procedure for implementation of the various provisions of the Presidential Order.

2. In accordance with the provisions of the Presidential Order, local cadres have been organized to the various categories of posts in all Government Departments and allotment of personnel was made as per the guidelines contained in paragraph 4 of the said order.

3. In the representation 4th cited, the President, Telangana Non-Gazetted Officers Union has represented that certain allotments have been made in violation of the provisions of the Presidential Order. 

4. The Government after carefully examining the issues raised in the representation and after having wide ranging discussion with the representatives of the Union have entered into an agreement with the Telangana Non-Gazetted Officers Union on 07-12-1985.5.  As per the terms of agreement the following orders are issued: 

(1) The employees allotted after 18-10-1975 to Zones V & VI in violation of zonalisation of local cadres under the Six Point Formula will be repatriated to their respective zones by 31-03-1986 by creating supernumerary posts wherever necessary.

(2) In respect of Jurala, Srisailam Left Canal and Sriramsagar Project Stage-II, all the staff in the Non-Gazetted categories both technical and non-technical including Asst. Executive Engineers (formerly JEs) coming under zonalisation of local cadres under the Presidential Order of 1975 who were posted to the projects from outside zones V and VI after 01-03-1983, will be retransferred to their respective zones and posted either in existing vacancies in various Government Establishments in those zones or in supernumerary posts where vacancies are not available. Towards this the Government will also move the Government of India for seeking amendment to Government of India’s notification G.S.R. 525(E) dated 28-06-1985 to give retrospective effect to this order with effect from 01-03-1983.

(3) (a) In respect of appeals filed against orders of allotment made under paragraph 4 of the Presidential Order of 1975 to the competent authority in time and where such appeals are still pending disposal, all such cases where details are furnished by the T.N.G.Os Union or individuals, shall be disposed of by 31-03-1986.

(b) As a result of the above exercise, consequential vacancies if any, arising shall be filled up as per the procedure laid down under the Presidential Order.

(4) In respect of first level Gazetted posts in certain Departments which are outside the purview of the Presidential Order, action should be taken to review the question of inclusion of such posts also in the scheme of localization and the matter should be taken up with the Government of India for suitable amendment to the said order.

(5) The posts in Institutions/Establishment notified in G.S.R. No.526 (E) dated:18-10-1975 shall be filled up by drawing persons on tenure basis from different local cadres on an equitable basis as per the orders issued in the G.O. 3rd read above.

(6) The provision in Para 5(2) (c) of the Presidential Order relating to inter-local cadre transfers shall be strictly implemented and such transfers shall be effected only under exceptional circumstances in public interest.

(7) Action will be initiated in the concerned departments in cases brought to their notice regarding bogus registrations in Employment Exchanges.

(8) On receipt of complaints, if any, made by the TNGOs Union relating to irregular allotments of candidates particularly to Zones V and VI in the category of Village Assistants the concerned department shall take up the matter with the A.P. Public Service Commission and take such measures as may be necessary to rectify the irregular allotments made if any.

(9) The possibility of allotting persons from within the same zone/multi-zone against non-local vacancy in a particular local cadre will be examined in consultation with the APPSC.

(10) The T.N.G.Os Union will furnish to Government the service/ categories where for want of trained personnel, non-local candidates are being appointed in zones V and VI so that Government can provide training facilities in respect of such services/categories with a view to providing adequate opportunities for recruitment and appointment of local candidates in zones V and VI.

(11) The Departments of Secretariat shall complete the review of appointments/promotions made under the Presidential Order as required under Para 13 of the said order, by 30-06-1986.

(12)(a) Immediate action will be taken to finalise the Common Gradation List in respect of Assistant Engineers (Presently Dy. E.Es) as on 01-11-1956, following the prescribed procedure under the S.R. Act. 1956.

(b) In respect of former Junior Engineers (Presently Asst.E.Es) the common gradation list published by the Government was quashed by the A.P. Administrative Tribunal and the Government had gone in appeal to the Supreme Court. Effective measures will be taken for the disposal of the matter before the Supreme Court, expeditiously.

(13) The matter relating to allotment of 7 non-local personnel in the cadre of Inspector of Local Fund Audit belonging to Zones I to IV, allotted to Zones-V and VI against their options, will be examined by the Department concerned keeping in view of the provisions of the Presidential Order.

(14) The question of repatriation of 13 Deputy Executive Engineers of the Public Health Department working in the city of Hyderabad to Zones I to IV will be considered by the Department concerned keeping in view the provisions of the Presidential Order.

6. The Departments of Secretariat who are concerned with the terms shall take immediate necessary steps to implement the orders in consultation with Law/General Administration Department, if necessary, about the legal implications/interpretation of the provisions of the Presidential Order.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

SHRAVAN KUMAR                          

CHIEF SECRETARY TO GOVERNMENT

To All Secretaries to Govt.
All Departments of Secretariat

//TRUE COPY//

Sd/-

SECTION OFFICER

Receipts and Expenditure of Grampanchayat with Lease rules

RULES RELATING TO RECEIPTS AND EXPENDITURE OF GRAM PANCHAYATS

Panchayat Raj and Rural Development

G.O.Ms. N0. 496,

Dated 11-6-1966.

As amended by 1.  G.O.Ms.No. 244, Dated 7-5-19742.
2.  G.O.Ms. N0. 1381, Dated 23-12-19773.
3.  G.O.Ms. N0. 180, Dated 14-3-1983

In exercise of the powers conferred by section 131 and subsection (1) and clause (viii) and (xiv) of sub-section (2) of section 217 of the Andhra Pradesh Gram Panchayats Act, 1964 (Andhra Pradesh Act 2 of 1964) the Governor of Andhra Pradesh hereby makes the following rules relating to receipts and expenditure of Gram Panchayats the same having been previously published at pages 29-40 of the Rules Supplement to part VII of the Andhra Pradesh Gazette dated the 1st July 1965, as required by sub-section (3) of section 217 of the said Act.

RULES
PART - 1

1.

1. Fees for Licences and permissions: Every licence or permission granted under the Act or any rule or bye law made thereunder, shall be issued in such form as may be laid down in that behalf by the Government from time to time.
2. The fee payable in respect of every such licence or permission shall be collected in advance when the application for the licence or permission is presented.
3. The particulars relating to the collection of fee and to the grant of such licence or permission shall be entered consecutively in the register of licence and permission which shall be maintained in such form as may be laid down by the Government from time to time.

2.   

1. Income from Endowment and Trusts: The Executive authority shall maintain or cause to be maintained in the office of the Gram Panchayat an up-to-date record of every endowment or trust managed by the Gram Panchayat. Such record shall show-
   1. the authority under which the management of the endowment or trust was vested in the Gram Panchayat;
   2. the assets and sources of income of the endowment or trust;
   3. the expenditure chargeable to the endowment or trust.
2. The executive authority shall in addition to the record referred to in sub-rule register (1)of maintain or cause to be maintained in the office of the Gram Panchayat an endowments and trusts showing in separate pages the yearly transactions relating to each such endowment or trust.

3.   Contributions: The receipts or contributions payable to a Gram Panchayat from the Government, other Gram Panchayats, Panchayat Samithis and Zilla Parishads; Municipal councils, other local authorities and private persons shall be watched through the miscellaneous demand register.

4.    Revenue Receipts: The receipts from the sale of the produce of usufruct of trees shall be watched by the executive authority through the miscellaneous demand register.

5.    Sale Proceeds of tools, plant, sweepings, old stores and materials: The orders of the Gram Panchayat shall be taken for the disposal of old and unserviceable tools, plant, stores, and materials and sweepings. Such tools, plant, stores, materials and sweepings shall be sold in public auction unless otherwise ordered by the Gram Panchayat for specific reasons to be recorded. The sales shall be subject to confirmation by the Grampanchayat. The receipts from all such sales shall be shown in the register of miscellaneous sales.

Contd.Page.2.

:: 2 ::

6.   Fees from markets, cart-stands, landing or halting places, slaughter houses, fisheries and ferries: -

1. Where the right to collect in respect of the use of any market, cart-stand, landing or halting place, slaughterhouse, fishery or ferry is proposed to be leased out by the Gram Panchayat, the executive authority shall prepare a preliminary notice setting forth the conditions and terms subject to which the lease will be granted.
2. The conditions and terms set forth in the preliminary notice shall be approved by the Gram Panchayat: 

   Provided that such approval shall not be necessary if the notice has been previously approved, unless there are any changes in the conditions and terms.

3. The preliminary notice shall set forth the following conditions and terms, subject to which the lease will be granted, namely;
   1. No person shall be permitted to bid at the auction unless he deposits as security such sum as shall be specified in the notice; or if he is in arrears to the Gram Panchayat in respect of any previous lease.
   2. If the period of lease does not exceed one year-
      1. the lessee shall, within one week of the date of confirmation of the lease in his favor, deposit a sum which together with the security referred to in clause (a) would make up one fourth of the total lease amount. This sum shall ordinarily be adjusted towards the instalments of the lease amount overdue from the lessee; and towards the loss, if any, sustained by resale or departmental management; and
      2. the balance of the lease amount shall be paid within a period of nine months commencing on the 1st April of every year on or before the dates specified in lease deed.
   3. Where the period of lease exceeds one year.
      1. the lessee shall, within one week of the date of confirmation of the lease in his favour, deposit a sum which together with the security referred to in clause (a) would make up an amount equal to three instalments of the lease amount. This sum shall ordinarily be adjusted towards the last three instalments of the lease amount due, but it may be adjusted towards any instalment of the lease amount overdue from the lessee or towards the loss if any, sustained by resale or departmental management; and
      2. the balance of the lease amount shall be paid fully before such date as the Gram Panchayat may determine:

      Provided that the date so fixed shall not be later than three months before the expiry of the period of lease;

   4. The lease deed shall ordinarily be executed and registered within 15 days of the date of confirmation of the lease by the Gram Panchayat;
   5. If ay instalment due under the lease is not paid within one month of the date on which it becomes payable, the executive authority shall forthwith report the matter to the Gram Panchayat which shall thereupon terminate the lease and order its management departmentally at the risk of the lessee till it is resold, if a resale is ordered.
4. The preliminary notice shall, after approval by the Gram Panchayat, be published in the District Gazette. A copy of the notice shall also be affixed in the notice board of the Gram Panchayat office and in some conspicuous places within the limits of the village.

   Provided that the Gram Panchayat may, having regard to the anticipated income from and the nature of the lease, determine whether the publication of the preliminary notice shall be effected in the manner laid down in this sub-rule or in any other manner, and in the later case, shall specify the mode in which the publication shall take place.

5. 1. the executive authority shall, as soon as the Gram Panchayat decides to lease out the right by public auction apply to the Divisional Panchayat Officer furnishing therewith the of revenue received on such lease during the past three years together with the cost and quantity of material and other relevant factors to fix an upset price.
   2. The Divisional Panchayat Officer shall, within five days from the date of receipt of the application referred to in clause (a) above, fix an upset price duly considering the revenue of the previous year, the market value and other factors and communicate the same to the executive authority and to the Extension Officer (Panchayats) concerned.
      “(b-1) The executive authority of the Grampanchayat shall, immediately on receipt of intimation from the Divisional Panchayat Officer, send an intimation to the Ferry Boatsmen Co-operative society of the local area, if any, requesting them to give their acceptance before seven days from the date of receipt of the intimation whether the said Co-operative Society could take out the lease at the rate fixed by the Divisional Panchayat Officer. The executive authority, on receipt of the acceptance of the Ferry Boatmen Co-operative Society, shall lease out the ferry rights to the said Co-operative Society immediately and place the matter before the Gram Panchayat at its next meeting for ratification.”

      (Govt. Memo.No.1736/Pts. III/80-1, dated 20-04-1981)“

      [b-2] In case the Ferry Boatmen Co-operative Society of the local area fails to communicate its acceptance with reference to the offer made to take out the lease, the executive authority shall lease out the ferry rights by public auction taking into account the upset price fixed by the Divisional Panchayat Officer.”
   3. The Executive Authority on receipt of the intimation referred to under clause (b) from the Divisional Panchayat Officer shall fix suitable time, date and place of sale and publish it. He shall also intimate the same to the Extension Officer (Panchayats) concerned either by certificate of posting or by Registered Post to reach him not less than seven days prior to the date of sale marking a copy thereof to the Divisional Panchayat officer.
   4. The executive authority shall conduct the sale at the appointed time, day and Place. If the Extension Officer (Panchayats) is present at that place of sale he shall authenticate the sale list in the presence of the bidders if he is satisfied with the highest bid amount. If the Extension Officer (Panchayats) is not present at the place of sale, the executive authority shall send details of the sale to the Extension Officer (Panchayats) to authenticate the sale list. The Extension Officer (Panchayats) on receipt of such and not later than seven days from the date of receipt shall communicate his approval of the sale list. If he is not satisfied, he may direct the executive authority within that time to hold re-sale on a date, time and place fixed by him and be present at that sale.

   *Govt. Memo No. 1736/Pts.111/80-1 Dt. 20-4-1981; This intimation must be with acknowledgement due.

6. The Executive authority shall place before the Gram Panchayat at the meeting convened immediately after the completion of auction and its approval as aforesaid, a list of the bids for acceptance. The Gram Panchayat shall determine which of the bids at the auction should be accepted. Where the bid accepted is not the highest bid, the reasons for rejecting the bid or bids higher than the one accepted, shall be recorded in writing.]
7. The executive authority on behalf of the Gram Panchayat shall then enter into a written contract with the person whose bid or tender has been accepted in accordance with the terms and conditions of the preliminary notice.
8. The collection of the amounts due shall be watched through the miscellaneous demand register.
9. In the case of every lease, a lease deed shall be executed in the form of a bond and it shall  specify
   1. the duration of the lease;
   2. the amount of each instalment of the rent and the date on or before which it shall be payable;
   3. the compensation payable in the case of payment of any instalment after the due date;
   4. the liability of the lease to make good any loss caused to the Grampanchayat on resale or through departmental management and resale owing to default on the part of the lessee to fulfil the terms of his contract; and
   5. the rate of fees to be levied by the lessee in regard to markets, landing places, halting places, cart-stands, slaughterhouses, fisheries and ferries.
10. 1. Every lease deed shall contain an express condition that the lessee shall be liable to pay such ground rent as the Collector may fix from time to time.
    2. No lease of immovable property vested in the Gram Panchayat for a period exceeding one year shall be made without the previous approval of the Collector.
    3. No person shall be allowed to exercise his rights under the lease until he has executed the lease deed.

Contd.Page.3.

:: 3 ::

7.   

1. Where any market, cart-stand, landing or halting place, slaughter house, fishery or ferry is managed departmentally, all fees levied in respect of the use thereof shall be Collected by means of tickets printed and supplied by the executive authority.
2. The tickets shall be printed in fully and counterfoil in different colors for different rates of fees, the rates being printed in each case. Each kind of ticket shall be bound in books of 100 each and shall bear consecutive machine numbers. Before issue to the collecting officer, they shall be stamped, with the common seal of the Gram Panchayat in the presence of the executive authority or any person authorized by him in this behalf.
3. A register in two parts shall be maintained in the office of the Gram Panchayat in respect of these tickets.

   The first part shall be a stock register, the entries for receipts being attested by the executive authority or an officer authorized by him and the entries for issue being attested by the collecting officer concerned.

   The second part shall be personal ledger account for each officer entrusted with the collection of revenue by means of these tickets. It shall be debited with the number and value of each kind of tickets issued to each collecting officer and shall be credited with the amount of his collections paid by him into the office of the Gram Panchayat.

   Remittances shall be made by the collecting officer every day and shall be accompanied by the details of the number and value of each kind of ticket issued by him.

4. Where any ticket book has been completely used, the counterfoils shall be sent to the office of the Gram Panchayat for check with actual credits.
5. The collecting officer shall also keep an amount of the tickets entrusted to him and the collections made by him. The daily collection by each kind of ticket shall be entered in such account and the balances struck at the end of every day. The account and the stock of tickets shall be verified at regular intervals by the executive authority or any officer authorized by him, who shall certify such verification.

8.    Income from buildings, lands and other Immovable property:

1. If any building belonging to a Gram Panchayat is let out or if any land or other immovable property belonging to such Gram Panchayat is leased out, the prompt recovery of the rent of such building or the amount due under such lease shall be watched through the miscellaneous demand register.
2. A register in such form as may be laid down by the Government from time to time shall be maintained in every traveler’s bungalow, rest house or chatram under the control of the Gram Panchayat and the persons occupying such traveler’s bungalow, rest house or chatram shall be required to enter the specified in the register. Fees shall be charged for such occupation at the rates determined by the Gram Panchayat.

9.   Recoveries for service rendered: Save as otherwise provided in the Act, no work for any private individual or body shall be undertaken by Gram Panchayat unless the estimated cost thereof has been paid in advance.

10.   Miscellaneous Bill Register: All transactions relating to miscellaneous dues for which miscellaneous bills are issued shall be recorded in the miscellaneous bill register.

11.   Refunds of Revenue: No item of revenue received by a Gram Panchayat shall be refunded without the sanction of the Gram Panchayat. The sanction accorded by the Gram Panchayat shall lapse after one year from the date of grant thereof and thereafter a fresh sanction shall be necessary.

Bills for refunds of revenue shall be drawn in such form as may be laid down by the Government from time to time. As soon as a refund is made, a note of a grant thereof shall be made against the original credit entry in the relevant accounts.

Contd.Page.4.

:: 4 ::

12.   

1. All sales of-
   1. the produce of usufruct of trees;
   2. wind fallen and withered trees;
   3. sweepings;
   4. tools and plant;
   5. old stores and materials; and
2. lease of buildings and lands belonging to Gram public auction which shall conducted by the authorized by him, who shall give full suitable. The bids at the auction shall be Panchayat which shall determine which is not highest bid the reasons for rejecting a bid or bids higher than the one accepted shall be recorded in writing:
   -------------------------------------------------------------------------------------

   Executive Instructions:

   G.O.Ms. No. 75. P.R., Dt. 28.2.1986: -

   Pending amendment of rules, 15% of the shops and stalls constructed by Gram Panchayats shall be leased out to the members of scheduled Castes, on payment of market rate or rent paid by the neighboring shops, without the normal channel of public auction.Since more number of Scheduled Caste members than the number of shops earmarked for them are likely to apply, the District Social welfare officers concerned, inconsultation with the District Collectors, shall recommend the names of Scheduled Caste members for allotment of shops, keeping in view the economic backwardness of the applicant and the viability of the scheme.

   -------------------------------------------------------------------------------------------------------

   Provided that in the case of lease of lands and buildings when it is advantageous to renew the lease in favour of the person to whom it was originally granted, the Gram Panchayat may, with the previous sanction of the District Collector, dispense with public auction.

   ³[Provided further that the Gram Panchayat may dispense with public auction regarding the sale of usufruct of the coconut trees situated in the localities inhabited by scheduled castes/scheduled tribes and permit the scheduled castes/ scheduled tribes families residing in the locality to enjoy the said usufruct on payment of an amount of Rs 30/- per tree per annum to the Gram Panchayat. The usufruct so derived in the area should be utilized for the welfare of the Scheduled Caste/Scheduled Tribes community in the village]

3. The articles sold shall not be allowed to be taken possession of by the successful bidder until he has paid the full amount payable by him.
4. All sales shall be shown in the register of miscellaneous sales and all realisation of sale amounts shall be entered therein.

13.   Security adequate in the opinion of the executive authority shall in all cases be taken for the due fulfillment of the terms of a lease of the produce of usufruct of trees or of the right to collect fees in respect of markets, cart-stands, landing places or halting places, slaughter-house, fisheries or of any other similar rights. The security so taken shall not be repaid to the lessee unless and until he has satisfactorily complied with all the terms of the lease. But the amount of security may be adjusted towards the last instalment due under the lease.

14.   All moneys received by the executive authority or under his authority by an Officer or servant of the Gram Panchayat or a Government servant whose services have been placed at the disposal of the Gram Panchayat in his capacity as such, shall be brought into account as soon as they are received.All moneys so received shall be paid into the Gram Panchayat office daily.

15.   No moneys received on behalf of the Gram Panchayat shall be utilized for its expenditure without first being brought into account and paid or remitted into the treasury or Post Office Savings Bank where the Gram Panchayat moneys are lodged.

16.   Every payment into a treasury shall be accompanied by a challan, which shall show the amount of the payment made, the nature thereof and the person or office on whose account it is made.

17.    No Gram Panchayat shall apply its capital receipts, such as sale proceeds of land, buildings or machinery, to ordinary expenditure without the previous sanction of the District Collector.

18.   Every servant of Gram Panchayat or the Village collection of Gram Panchayat revenue on bills previously issued in the Grampanchayat Office shall be supplied with a collection book.

19.    Collection of taxes and other Gram Panchayat revenue made by bill collectors office through a collection register maintained in the Gram Panchayat office.

20.   Receipts in the form laid down by the Government shall be given for all received in the Gram Panchayat office from the public except in the case of receipt, acknowledged in the office collection register. Such receipts shall be signed by the executive or another person authorised by him.

21.    Cash book and subsidiary registers: The executive authority shall maintain or cause to be maintained in such form as may be laid down by the Government from time the following accounts and registers in the Gram Panchayat Office:

-

1. Cash book
2. Collection register of taxes or on vehicles
3. Register of Licences and permissions.
4. Miscellaneous demand register.
5. Register of revenue yielding properties.
6. Collection Book.
7. Register of bills passed for payment
8. Register of miscellaneous sales
9. Miscellaneous bill register
10. Register of endowments and trusts
11. Chitta
12. Acquittance register
13. Miscellaneous receipts
14. Audit register.

Contd.Page.5.

:: 5 ::

PART - II
EXPENDITURE

22.   All payments out of the Gram Panchayat fund in respect of bills presented to the Gram Panchayat shall be made only after the bills are passed by the executive authority or by some person duly authorized in that behalf by the executive authority.

23   Payment shall be made only by cheque drawn in favour of the parties on the treasury, where the moneys of the Gram Panchayat are lodged. Self cheques shall be drawn by the executive authority only for payments to be made to himself and to the establishment Where the funds of a Gram Panchayat are lodged in the Post Office Savings Bank, the executive authority shall withdraw the amount required for payment and disburse it to parties concerned.

24.   A Gram Panchayat may sanction a permanent advance to the executive authority for incurring petty contingent expenditure. The transactions shall be recorded in a register of contingent charges and the permanent advance recouped whenever it is exhausted.

25.   Where the executive authority or other officer of a Gram Panchayat who is authorized to draw cheques against the moneys of the Gram Panchayat lodged in Government Treasury or Post Office Saving Banks makes overcharge of his office either temporarily or permanently, shall send a specimen of the signature of the relieving together certificate in the form given below to the treasury officer -or the postmaster, as the case be.

FORM OF CERTIFICATE

A.B.

Signature and designation of the Relieving officer

I certify that the above is signature of the officer to whom I have made overcharge of my office with effect from the fore-none/after-noon [date day of month 19………….]

C.D.

Signature of the officer making

Overcharge with date.

26.   Cheque books shall be kept in the personal custody of the drawing officer andwhen a transfer of the charge takes place, a note shall be recorded in the cash book over the signature of both the relieved and the relieving officer showing the number of unused cheques and cheque books made over and received by them respectively.

27.    

1. Every person having any claim against the Gram Panchayat fund shall present a bill at the Gram Panchayat Office. Wherever possible, such bill shall be in the form if any, provided for the purpose and the claimant shall duly date and sign the same and stamp it where necessary.
2. Wherever possible printed forms shall be used in preparing bills.
3. Where a claimant presents a bill in a form different from the form provided for the purpose a separate bill in the proper form shall be prepared by the officer incurring the expenditure and the claimants bill shall be attached thereto as sub-vouchers.
4. Every bill shall be presented to the chief ministerial officer of the Gram Panchayat who shall enter it in the register of bills and then check and examine the bill about its admissibility with reference to sanction or other documents, the propriety of the claim and the arithmetical accuracy. If on such check and examination, the bill is found to be correct and in order, it shall be placed before the executive authority for signing the pay order in the bill.

28.   

1. Separate acknowledgement [stamped where necessary] shall be taken in the acquittance register from each officer or servant of the Gram Panchayat to whom any salary or allowance is paid except where the drawer of the Bill is the sole payee and has already furnished a receipt [stamped where necessary] on the bill itself.

29.   Where any item of expenditure requires the sanction of any authority higher than the officer or servant drawing the bill, such sanction shall be obtained, and the terms thereof shall be quoted on the bill.

Contd.Page.6.

:: 6 ::

30.   

1. No item of expenditure shall be sanctioned by a Gram Panchayat unless a Certificate in the following form has been furnished in respect thereof;
   The amount may be met from the budget allotment of

   Rs...................
   
   
   under the head.

   Rs.......................
   
   

   The amount spent under this head up-to date is..........

   The amount sanctioned up-to date but not spent is.........

   The amount to the sanctioned now is ........

   The balance remaining will be ....................

   If there is no budget provision under the head concerned and the Grampanchayat decides to find the amount by re-appropriation from another head, the words appropriation shall be added after the word met.

   The certificate shall be entered in the agenda, circulated before the meeting and, if accepted by the Panchayat, it need not be written again as part of the e resolution in the minutes book. If, however, the Grampanchayat makes any alteration either in the amount of expenditure or in the head from which the expenditure is to be met, the certificate as amended shall form part of the resolution of the Gram Panchayat and be entered as such in the minutes book.

2. A sanction for any fresh charge which has not been acted on for year shall be held to have lapsed unless it is specifically renewed.

   Provided that this sub-rule shall not apply to-

   1. a case where an allowance sanctioned for an appointment of a class of officers has not been drawn by a particular incumbent of the appointment or a particular set of officers
   2. additions made gradually from year to year to a permanent establishment under a general scheme which has been sanctioned by proper authority; and
   3. expenditure on works which shall be governed by the provisions laid down in sub-rule (3).
3. 1. The sanction to an ordinary annual maintenance estimate shall lapse on the last day of the financial year to which it relates. If, however, inconvenience would arise in any exceptional cases from stoppage of the work on the date, the repairs may be carried on to completion, the expenditure incurred after that date being treated as expenditure against a fresh repair estimate for the next year.
   2. Estimates for special repairs shall remain current till the completion of the repairs in the same manner as estimates for original works.
   3. The approval or sanction to an estimate for any public work other than annual maintenance shall, unless such work has been commenced, cease to operate after a period of three years from the date from which it was accorded.

31.     No claim against a Gram Panchayat other than one relating to any officer or servant of the gram Panchayat shall be paid

1. where the bill in respect thereof is presented more than six months but not more than one year from the date on which the claim becomes due without the order of executive authority and
2. where such bill is presented more than one year from the date on which the claim became due without the order of the Gram Panchayat.

32.   The responsibility for the over payment shall rest primarily with the drawer of a bill who shall be required to make good the over payment and failing recovery from him the over payment shall be recovered from the countersigning or passing officer only in the event of the culpable negligence by either of them.

33.    

1. Any defalcation or loss of moneys or stamps belonging to a Gram Panchayat shall be reported immediately after discovery to the auditor appointed under section 82 of the Act. A further and complete report shall also be submitted to such auditor as may be after the matter has been fully enquired into setting forth the nature of extent defalcation or loss, the errors or neglect of rules by which defalcation or loss was responsible, and the prospects of effecting a recovery.
2. Loss by theft or otherwise of the property belonging to a Gram Panchayat shall be reported to the auditor if the value of the property exceeds ten rupees.

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34.    Establishment bills: Pay bills shall be prepared in such form as may be laid down by the Government from time to time. The monthly pay bill of the establishment shall be supported either by an absentee statement in such form as may be laid down by the Government from time to time or by a certificate in the bill that no leave has been granted to any member of establishment. Pay bills shall be accompanied by a schedule of recoveries.

35.   To the first pay bill in which a periodical increment is drawn, an increment certificate in such form as may be laid down by the Government from time to time shall be attached.

36.   The pay of an officer or servant lent by the Government to a Gram Panchayat or transferred to it from any other local authority shall be drawn only after the receipt of last pay certificate which shall be in such form as may be laid down by the Government from time to time granted by the head of his former office. Such certificate shall be attached to the first pay bill drawn after such loan or transfer.

37.

1. Pay, leave salary and allowances payable to the holder of a post may be drawn for the day of his death; and the hour at which death takes place does not affect the claim.
2. Payment due to a deceased officer or servant of a Gram Panchayat shall not be made except on the production of an authority of the nature specified in sub-section (1) of section 214 of the Indian Succession Act, 1925 (Central Act No. 39 of 1925), provided that payments may be made without the production of such authority: -
   1. to the extent of Rs. 25 under the orders of the Gram Panchayat if it is satisfied, after such enquiry as it may consider sufficient about the right and title of the claimant; and
   2. above of Rs. 25 under the orders of the District Collector on the execution of an indemnity bond with such security or securities as he may require, if he is satisfied, after such enquiry as he may consider sufficient about the right and title of the claimant and considers that undue delay and hardships would be caused by insisting on the production of such authority.

38.   Arrear pay shall be drawn not in the monthly bill but in a separate bill which shall quote the bill from which the charge was omitted or withheld on which it was refunded by deduction.

39.    Pay bills shall be signed and passed by the executive authority.

40.     Payment of salaries and fixed allowances shall not be made before the first working day of the month following that to which payment relates: Provided that in the event of an officer or servant finally quitting the service of the Gram Panchayat or being transferred to the service of another local body or the Government, payment may be made on the date of such event:

Provided further that when the first six days of a month are public holidays on which payments are not made at the treasury or bank, the amounts may be drawn and paid on the last day before the holidays.

41.    The drawer of a bill for salary and allowances shall be personally responsible for the amount so drawn until it has been disbursed to the proper person or person concerned and their acquittances have been obtained. If the payee does not present himself within thirty days from the date of drawl of moneys, the amount drawn for him shall be refunded by short drawl in the next bill. The amount of salary and allowances drawn shall not in any circumstances be placed under deposit.

42.   To facilitate the check of monthly bills for recurring charges, such as establishment. house rent and conveyance al allowance, an audit register shall be maintained in the office of every Gram Panchayat.

43.   Travelling allowances other than fixed traveling allowances shall be drawn in a separate bill in such form as may be laid down by the Government from time to time,

44.   Conveyance allowance shall be drawn in the pay bill of the officer or servant concerned and not on traveling allowance bills. To every bill for conveyance allowance a certificate shall be attached that the conveyance was actually maintained in good order and used by him during the month.

45.    All bills of expenditure incurred in a month whether with or without the sanction of the Gram Panchayat shall be placed before it as early as possible for being passed after such scrutiny as may consider necessary.

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RGPSA - Creation of SPMU, DPRCs, DPMUs and GPRCs - Operational Guidelines

GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Panchayat Raj & Rural Development Department - Implementation of Centrally Sponsored Scheme - Rajiv Gandhi Panchayat Sashakthikaran Abhiyan (RGPSA) during 12th Five Year Plan Period for strengthening of Panchayat Raj System - Creation of SPMU, DPRCs, DPMUs and GPRCs - Operational Guidelines – orders - Issued.

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PANCHAYAT RAJ AND RURAL DEVELOPMENT (MDL.I) DEPARTMENT

G.O.Ms. No. 31.

Dated: 14 -02-2014

Read the following:-

1. RGPSA Guidelines 2013 issued by Ministry of Panchayati Raj, Government of India.
2. G.O. Rt. No.993, PR&RD (MDL.I) Dept., Dt.22.06.2013.
3. G.O.Rt. No.1367 PR&RD (MDL.I) Dept., Dt. 26-08-2013.
4. G.O.M.S.No.791, GA (G/L C) Dept., Dt. 07/11/2013.
5. Lr.No.K-11015/01/2013-DPE, Dt.12.11.2013, of MoPR, GoI,New Delhi.
6. G.O.Ms.No.466, PR&RD(MDL.I) Dept. Dt.30.12.2013.
7. From the CPR&RE, RC.No.10298/M1/2012, dt.30.12.2013.

***

ORDER:

     The Ministry of Panchayat Raj, Government of India, have launched the new scheme of ‘Rajiv Gandhi Panchayat Sashaktikaran Abhiyan’ (RGPSA) during the 12th Five Year Plan as a Centrally Sponsored Scheme at the ratio of 75:25. This is an umbrella scheme encompassing various components aimed at strengthening Panchayat Raj Institutions as a whole and Gram Sabha in particular to improve the rural service delivery and people’s participation in democratic governance at grassroots level.

2.    In the reference 2nd read above, Government have constituted a high level inter departmental steering committee under the chairmanship of Hon’ble Chief Minister of A.P to oversee the progress of RGPSA and to take policy decisions for ensuring greater and more effective devolution of funds, functions and functionaries to Panchayats. In the reference 3rd read above, Government have also constituted a State Level Executive Committee under the chairmanship of Principal Secretary, PR to finalize the RGPSA plans and monitor the implementation of the Scheme from time to time. In the reference 4th read above, Government have issued detailed guidelines to transform the Grama Sabha into a platform of transparency, accountability and convergence.

3. In the reference 5th read above, the Ministry of Panchayat Raj Government of India, have approved the RGPSA Perspective Plan for the period from 2013-2014 to 2016 - 2017 and also approved the Annual Plan outlay of Rs.20331.85 lakhs for the year 2013-14 and released an amount of Rs. 7624.44 lakhs towards first installment of central share for the year 2013-2014 vide Proceedings No.K-11011/30/2013–DPE, dt.03.12.2013 of GoI, MoPR.

4.    The Para 6.4 of RGPSA guidelines provides for establishment of State Panchayat Resource Centre, District and Gram Panchayat level Panchayat Resource Centres for organizing training and capacity building activities to enhance the knowledge base of Elected Representatives of Panchayat Raj Institutions and official functionaries. Para 6.8 of RGPSA guidelines provides for creation of Programme management units at State and District levels for planning, implementation and monitoring of the RGPSA scheme. The MoPR, Government of India in their Proceedings dt.30.12.2013 in the reference 5th read above have approved the RGPSA perspective plan for the years from 2013-14 to 2016-17 in which the activities of creation of SPRC, SPMU, DPRC, DPMU etc., were included among many other activities aimed at strengthening of PRIs.

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5.    In the reference 6th read above, Government have established State Panchayat Resource Centre in the name of AP. Panchayat Raj Abhivrudhi Samstha (APPRAS) with the objectives and goals as mentioned therein.

6.    In the reference 7th read above, the Commissioner Panchayat Raj & Rural Employment has submitted proposals for operationalisation of the RGPSA Scheme by creating State Programme Management Unit (SPMU) at the State Level, District Panchayat Resource Centres (DPRC) & District Programme Management Units (DPMUs) at District Level and Grama Panchayat Level Resource centres (GPRC) at Grama Panchayat Level for effective implementation and monitoring of the RGPSA Scheme.

7.    After careful examination of the proposals, Government hereby permit the CPR&RE to establish SPMU at the state level, DPRC & DPMU at District level, and GPRC in each of the Mandals for effective implementation and monitoring of the scheme as per the plans approved by MoPR, Government of India. Government hereby issue the following operational guidelines to bring clarity in the functioning of various structures viz., State Programme Management Unit, AP Panchayat Raj Abhivrudhi Samstha/ State Panchayat Resource Centre, District Panchayat Resource Centres, District Programme Management Units and Gram Panchayats Resource Centres etc. as a part of implementation of RGPSA Scheme.

1.     A.P. Panchayat Raj Abhivrudhi Samstha(APPRAS)/State Panchayat Resource Centre (SPRC) :

APPRAS being an overarching terminal body shall focus exclusively on Panchayat Raj and PESA. It shall function as a Brain Trust for the PR Department, PRIs, ERs, functionaries, PR Activists and NGOs working in the field of Panchayat Raj. It should be well equipped to take up action research; study the best practices across the country in PR Governance and disseminate the information to the State Government and various organizations both Governmental and non-governmental as to strengthen the PR Governance in Andhra Pradesh.

The APPRAS shall especially lead the CB&T effort in the State thus guiding and supplementing the CB&T efforts of existing CDPA centre of APARD. The APPRAS shall eventually transform as a registered society and function as an independent body with a mission to strengthen the PRI system in the state.

Therefore the following unit/centre shall be established in the A.P. Panchayat Raj Abhirudhi Samstha (APPRAS);

1. Decentralized Planning
2. PR Finance and Accounts
3. PR Election Law
4. Action Research, Publication and Documentation
5. e-Governance
6. PR Administration – Statutes and Services Rules
7. PESA

As the APPRAS., functions as a think tank for the PR sector, it shall be provided with the faculty members in the category of senior consultants as at Annexure-I. The pay and allowances of the staff shall be met from the RGPSA funds and the appointment shall be purely on contract basis only. The APPRAS in coordination with CDP &A, APARD shall discharge the functions as at Annexure-I.

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2.     Commissionerate of PR&RE (CPR&RE) :

The Commissioner Panchayat Raj & Rural Employment is the nodal department at the State level responsible for supervision over the preparation and implementation of RGPSA Action Plans. The responsibilities of the CPR&RE in implementation of RGPSA Scheme are at Annexure- II.

2.1.    State Programme Management Unit (SPMU):

The SPMU shall facilitate the implementation of RGPSA Programme by providing necessary technical assistance to District Programme Management Units and shall act as a nerve centre for monitoring the programme at State Level. It should liase with all DPMUs in the state and guide them in right direction so as to achieve the targets set out under RGPSA Annual and Perspective plans. The SPMU shall assist the CPR& RE in the activities which are at Annexure-III.

The Project Monitoring Units already established at State and District levels under Mission Mode Project, e- Panchayat shall hence forth work with RGPSA PMUs as suggested by MoPR, GOI. The SPMU, shall consist of the personnel as at Annexure-III.

The expenditure on establishment of the RGPSA Programme Management Unit shall be met from within the 5% of the funds available under management costs of the programme.

3.     Commissioner/Director AMR- APARD:

Commissioner/Director, AMR-APARD through the Centre for Decentralized Planning and Administration (CDP&A) shall be the coordinating agency for implementation of the capacity building and training activities in all the districts as approved by the Ministry of Panchayat Raj, Government of India and by the Panchayat Raj and Rural Development Department, Government of Andhra Pradesh. The role of Centre of Decentralized Planning & Administration APARD in implementing the CB&T activities is at Annexure-IV.

The CDP&A centre in APARD shall work in tandem with APPRAS and SPMU for effective implementation of CB&T Plans.

4.     District Level RGPSA Executive Committee :

An Executive Committee shall be formed in each district under the chairmanship of Chairperson ZPP and District Collector to oversee the functioning of DPRC, DPMU in implementation of the RGPSA scheme with the following composition.

Sl. No	Officer	Designation
1	Chairperson, ZPP (C/ZPP)	Chairperson
2	District Collector	Co-chairperson
3	Chief Executive Officer, Zilla Praja Parishad	Member-Convenor
4	Chief Planning Officer	Member
5	District Panchayat Officer	Member
6	Project Director DWMA	Member
7	Project Director, DRDA	Member
8	Superintending Engineer, PR	Member
9	Superintending Engineer, RWS	Member
10	District Informatics Officer, NIC	Member
11	Reputed NGO Nominated by C/ZPP	Member
12 to 16	5 Elected Representatives from best performing Panchayats (1 SC, 1 ST , 1 BC, 2 others) -Nominated by C/ZPP	Members
17 to 21	5 Women Elected representatives from best performing Panchayats (1 SC, 1 ST, 1 BC, 2 others) –Nominated by C/ZPP	Members

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The committee shall meet at least once in a quarter and review the progress of the implementation of various component of RGPSA action plan and give necessary guidance for proper implementation of the plan. The S.E. Panchayat Raj shall be responsible for execution of the physical infrastructural works through PR Engineering Department field functionaries. The DIO, NIC shall facilitate online updation of data in PES application and extend necessary technical and handholding support to DPMU. In addition to giving their valuable suggestions for betterment of the scheme, the members shall facilitate the effective implementation of RGPSA scheme in the District.

4.1.     District Panchayat Resource Centres (DPRCs):

District Panchayat Resource Centres shall be created in a phased manner during the 12th five year Plan Period in each district to cater to the training and capacity building needs of the Elected Representatives of PRIs and official functionaries. The DPRCs shall initially be located in Zilla Praja Parishad and gradually evolve as a full fledged training centre with suitable training and residential infrastructure for organizing residential and non-residential training programmes. The DPRCs shall be provided with necessary infrastructure facilities and man power to discharge the CB&T functions at District level as per the approved RGPSA plan. The DPRC shall broadly discharge the functions as at Annexure-V. The faculties may be engaged either from Academic or Administrative field on deputation or contract basis (two years at a time) depending on the circumstances. For contract appointees the relevant pay applicable to the equivalent category mentioned at table 1 may be applied. The faculty members deployed to the DPRCs and conditions of appointment are at Annexure-V.

The staff recruited under Mission Mode e- Panchayat project in District Programme Management Units (DPMUs), i.e the DPM and Addl. DPMs., shall hence forth work with DPRCs as suggested by MoPR, GoI. The pay and allowances of the above staff shall be met from the Capacity Building and Training Funds and the appointment shall be purely on contract basis only.

4.2.     District Programme Management Units (DPMUs):

The District Programme Management Units shall be created at each District and it shall be located in Zilla Praja Parishad and extend all technical and other support to Zilla Praja Parishad and Panchayats in the implementation and monitoring of the scheme. The DPMU shall be in continuous contact with the SPMU and facilitate flow of information received from state head quarters to district and sub district units. For this purpose suitable employees in the cadre of Superintendent & an office assistant may be appointed by redeployment with in ZPP/MPP Sectors. In cases of absolute unavailability of staff for redeployment two personnel i.e one Resource Person and one Office Assistant could be hired on contract basis.

The expenditure on establishment of the RGPSA Programme Management Units shall be met from within the 5% of the funds available under management costs of the programme. Requisite staff for State Level positions shall be recruited by a Committee consisting of (1) Principal Secretary PR&RD (2) Commissioner Panchayat Raj & Rural Employment (3) Commissioner, AMR- APARD.

The functions of DPMU under RGPSA and the Salary structure of personnel in SPMU and DPMU as per the approved action plan are at Annexure-VI.

5.    Gram Panchayat Resource Centre (GPRC) :

Gram Panchayat Resource Centre shall be established @ one in each mandal in 1096 Big Panchayats in a phased manner during the 12th five year plan period to handhold the Panchayat Processes and building the capacities of Grama Panchayats for effective service delivery. The GPRC shall assist all the G.Ps in the Mandal and their representatives and functionaries in discharging the functions at Annexure –VII and also to facilitate the GP in their functioning to enforce the Rules and Acts.

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6.    Strengthening of Gram sabhas:

The Government have already issued detailed guidelines for bringing vibrancy to the functioning of Grama Sabha through the G.O. 4th read above that need to be followed scrupulously. The DPRCs and the GPRCs with the support of District Collector and other field functionaries shall widely disseminate the contents of the above G.O among the line departments PRI and Public and shall ensure that the line department officials attend the gram sabhas without fail. The attendance of line department officials in gram sabha will make them accountable to the gramsabha members and bring transparency in the public service delivery.

6.1.    To further strengthen Gram Sabha in PESA areas:

Support of a NGO in each PESA District shall be enlisted for regular hand holding. A suitable NGOs shall be selected by the State level Executive Committee based on the proposals received from District level Executive Committees.

6.2.     Grama Sabha Mobiliser in Schedule V Areas:

The Grama Sabhas that fall under the purview of PESA Act (Scheduled V areas) have a unique authority of approving various plans meant for development of scheduled areas. Due to lack of proper awareness and administrative support, the Gram Sabhas in scheduled areas are not able to discharge their responsibilities effectively. There is an urgent need to have a activist mobilizer for each Gram Sabha. At present there are 1218 Gram Panchayats in schedule V areas, and therefore 1218 Grama Sabha Mobilisers would need to be identified for bringing vibrancy to the Gramsabhas in Schedule V areas. The Gram sabha Mobilizer shall not only mobilize public but also create awareness on the gram sabha agenda and significance of Gram Sabha. An Honorarium of Rs.2500/-per month shall be paid from RGPSA funds for each mobiliser. He shall be from the “local Scheduled tribe” belonging preferably to the same Grama Panchayat. The mobiliser shall submit progress reports at regular intervals to the MPDO/EO (PR&RD) at Mandal level and submit all records related to his/her work. The MPDO/EO (PR&RD) shall review the functioning of Gram Sabha Mobiliser from time to time and report to DPO/DLPO.

7.    Right to Information Act:

Instructions regarding the voluntary disclosure of information related to the schemes that are being implemented by ZPPs, MPPs and Gram Panchayats have been issued earlier. APIOs, PIOs and Appellate Authorities for each office have also been notified. All the information related to the RGPSA shall be incorporated in the RTI information appropriate Schedules of respective offices. All the ZPPs, MPPs and Gram Panchayats shall voluntarily disclose their Budget and accounts and make them available for public access. Further the approved budgets and Administration reports shall be made available for public reference.

8.     Social Audit:

The social audit of all the works executed shall be taken up periodically to bring transparency in the execution of the works. General guidelines issued for social audit under BRGF Programme vide G.O.MS.No.368, PR&RD (PTS.III) Dt 30.7.2013, shall be followed.

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9.     Maintenance of RGPSA Accounts:

The funds released under RGPSA shall be deposited in a separate account and shall be utilized for the purpose for which they are being released. No part of it shall be diverted for any other purpose. The interest accrued on deposits if any shall be utilized as per the guidelines of the programme. A separate cashbook should be maintained and the executive agency shall maintain all the records and produce the records for Audit/Social Audit. The executive Agency shall submit the audited statement of Accounts and utilization certificate for each year along with achieved outcomes.

10.    The role of CEO, Zilla Praja Parishad:

The Chief Executive Officer shall take the responsibility for overall success of the programme at District level and he shall attend the functions as at Annexure-VIII.

11.    The role of District Panchayat Officer:

DPO plays a vital role in implementation of the RGPSA action plan at the District level. The DPO shall work in tandem with the CEO, ZPP for effective implementation of various components of RGPSA action plan. The DPO shall attend the functions as at Annexure-IX.

8.    The Commissioner, Panchayat Raj & Rural Employment shall take necessary action accordingly.

9.    This order issues with the concurrence of Finance (SMPC) Department vide their U.O.No.1136/74/A3/SMPC-I/14, dated 10.2.2014.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

V. NAGI REDDY,

PRINCIPAL SECRETARY TO GOVERNMENT. (PR)

To
The Commissioner, Panchayat Raj & Rural Employment, Hyderabad.
The Commissioner/Director, AMR-APARD, Hyderabad
The A.P. Panchayat Raj Abhivrudhi Samstha (SPRC)
All the District Collectors in the State
All the Chief Executive Officers, Zilla Praja Parishad in the State
All the Chief Planning Officers in the State
All the District Panchayat Officers in the State
Copy to
The P.S to Chief Minister,
The P.S. to Minister for (PR&RWS)
The P.S to Principal Secretary (PR)
The P.S to Principal Secretary(RD)
The P.S. to Secretary(RWS)
The Finance(Exp.PR)Department.
The Planning Department.
SF/SC.

//FORWARDED::BY ORDER//


SECTION OFFICER

(Continued for Annexures.I to IX)

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ANNEXURE-I
FACULTY OF APPRAS/sprc AND ITS FUNCTIONS:

(I) FUNCTIONS OF THE APPRAS/SPRC

• functioning as the chief documentation centre on all activities of PRIs in the State.
• Extending Academic support to CPR&RE in bringing out policy papers, research reports, evaluation reports, working papers etc.,
• Developing measurable indicators for assessing the performance of Panchayats for incentivisation
• Organise Seminars, workshops, symposium for discussing on possible policy initiatives for PR system improvement
• Formulating a policy frame work for improving the internal audit, social audit and other accountability measures
• Exercising technical control over the DPRC, MPRC, GPRC and guide these institutions for effective delivery of CB&T programmes
• Creation and maintenance of Data Base required for preparation of decentralized district plans
• Maintenance of data base required for facilitating effective PR Governance
• support the PMU in preparing research/academic reports, thematic papers on issues related to PR
• Promoting collaboration with resource organisations and NGOs

(II) FACULTY MEMBERS AND THEIR QUALIFICATIONS

1. An Academician having special knowledge and experience in PRI sector, Political Science and Public Administration.
2. Two subject matter specialists: A Panchayat Raj Administrator with atleast 10 years of field experience as of CEO ZP, DPO or MPDO/ an erstwhile Chairperson ZPP, MPP President, Sarpanch with a post graduate degree with sufficient field experience as specified below;
3. An expert in decentralized planning. A person with a Master’s Degree in Economic Planning and with an experience of atleast 5 years as Chief Planning Officer or equivalent .

Experience/Qualifications for the above 3 categories

1. The Academician of the rank of Assistant Professor in Political Science or Public Administration with atleast 10 years of service may be taken from any University / Post graduate Centre on deputation basis or a candidate with M.Phil /Ph. D Degree with specialization in Political Science, or public administration with an experience of atleast 10 years in relevant field may be taken on contract basis.
2. Administrators (subject matter specialists) may be taken on Deputation/Contract basis. While selecting personnel from Elected Representative category, those people who are actively working for strengthening of PRIs and who have no political affiliation shall be taken.

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

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ANNEXURE-II

ROLE of the CPR&RE in implemenation of RGPSA:

• Release of funds to districts ( ZPP, MPP, GPs), AP Panchayati Raj Abhivriddhi Samstha (APPRAS), SPMUs, DPMUs
• Issue of Administrative Sanctions
• Overall guidance to AP. Panchayati Raj Abhivriddhi Samstha (APPRAS), SPMU, DPMUs, DPRCs
• Overseeing the deployment of personnel and other necessary requirements in the proposed State /District/ Mandal/ Panchayat Resource Centres/Project Monitoring Units
• Providing technical and administrative assistance to Districts through SPMU for planning and implementation of various components of RGPSA
• Setting goals and targets for RGPSA perspective and annual plans
• Monitoring the progress of RGPSA annual/perspective plans
• Review and Assessing the performance of the Panchayats
• Commission studies and to depute a team of experts to districts to verify the progress made in each year before the approval of annual plans.
• Promoting innovative practices among Panchayats for augmentation of resource base and for improving the service delivery
• Promoting collaboration with resource organisations and NGOs
• Monitoring the RGPSA Capacity Building & Training activities implemented by APARD and other Institutions
• Finalizing IEC strategy for empowering gramsabhas and PRIs.
• Ensuring Proper Audit of Accounts for the funds released to various PRIs and other Institutions
• Obtaining Utilization Certificates from the implementing agencies
• Convene the meetings of RGPSA State Level Executive Committee as the member Convener of the Committee
• Any other such responsibility which is not specified above but falls within the powers and jurisdiction of the Authority of CPR& RE.

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

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ANNEXURE-III
FUNCTIONS OF THE SPMU:

• Preparation of RGPSA plans, management and supervision
• Assessment of Performance of Districts especially for the 20% performance linked grant
• Development of Designs for GP office Buildings, Gram Panchayat Resource Centres including eco-friendly and low cost technologies
• Training of resource persons in 12 common core applications and hand holding support to Panchayats
• Classifying the Panchayats with good, medium, poor resource base and assessing the amount of support required to undertake core processes
• Identification of best Panchayats and dissemination through training and other means
• Advocacy of implementation of PESA Act 1996 and rules made under this Act
• Coordination with AMR-APARD in the implementation and monitoring of Capacity Building and Training (CB&T) action plan
• Developing indices for measuring the performance of PRIs and assessing the performance of PRIs
• Assisting the State Executive Committee and Steering Committee in preparation of annual plans and monitoring the implementation of approved plans
• Assisting the State Panchayat Performance Committee in selection of best Panchayats for incentivisation

Staffing pattern of SPMU:

1. State Project Manager
2. State Technology consultant
3. State Planner
4. State Accounts expert
5. Office Assistant

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

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ANNEXURE - IV
ROLE OF CENTRE FOR DECENTRALIZED PLANNING & ADMINISTRATION, AMR- APARD:

1. Conducting Training needs assessment
2. Upgrading the knowledge and skills of all the elected representatives of Panchayat Raj Institutions through face to face, distance mode and other modes, so as to discharge their responsibilities in an efficient and effective manner
3. Orient key officials associated with functions devolved to Panchayats and who are working under or closely with them to effectively serve and facilitate the Panchayats in the performance of devolved functions,
4. Improve functioning of the Gram Sabha, particularly through building the capability of pressure groups such as SHGs and CBOs in Gram Sabhas more meaningfully,
5. Organizing exposure visits to beacon Panchayats for bringing attitudinal changes among the Elected Representatives of PRIs
6. Extend handholding support to Elected members of PRIs and official functionaries in post training situations through existing PR help line and other modes like newsletters, news magazines etc.,
7. Preparing an effective IEC strategy for empowering the members of Gramsabha and for promoting positive feeling about PRIs among People.
8. Selection of Master Trainers, ToTs with the help of DPMUs/DPRCs
9. Preparation of Training Materials/Modules including print, electronic media and other formats and for training the PRI functionaries
10. Documentation of Best Practices and act as a clearing house for disseminating the information through its web site and through other traditional methods.
11. Training of Master trainers and ToTs for reaching large number of elected representatives
12. Maintenance of all accounts/other training records and submission of audited UCs for the amounts released towards capacity building activities
13. Form effective collaboration with NGOs, CBOs and Research Institutions for strengthening of PRIs

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

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ANNEXURE-V
Functions of district panchayat resource centre and its faculty members:

1. FUNCTIONS OF THE DPRCS
   • Organisation of CB&T activities at district and sub district level as per the mandate given by APPRAS and APARD
   • Monitoring the attendance of trainees in various trainings organized at district and sub district levels
   • Preparation of training action plan for each academic year to train all the Elected Members of PRIs and official functionaries in various aspects related to PR and RD sectors.
   • Maintaining the complete data base of Elected members of 3 tiers of PRIs and the data base of trained and un trained elected members
   • Documentation of best practices among Panchayats and dissemination
2. THE FACULTY OF THE DPRCS
   1. Principal-1member (equivalent to CEO ZPP or Dy.CEO ZPP or Junior consultant]
   2. Faculty - 4 members (Accounts and Audit, Decentralised Planning, public administration/ PESA (wherever relevant) General PR Administration)(equivalent to Resource Person)
   3. District Project Manager (e-panchayat)
   4. Assistant District Project Manager (e panchayat)
   5. Office Assistant-cum-Computer operator – One (equivalent to Junior Assistant)
   6. Office Subordinate – One

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

Contd.Page.12

:12:

ANNEXURE-VI
THE FUNCTIONS OF DPMU UNDER RGPSA AND THE SALARY STRUCTURE IN SPMU AND DPMUS AS PER THE APPROVED ACTION PLAN:

• Preparation of Annual and Perspective Plans
• Implementation of the scheme as per the guidelines of RGPSA
• Monitoring the implementation of RGPSA annual action plans
• Preparation and submission of periodical progress reports to SPMU/CPR&RE
• Providing Technical support for social mobilization, accounting, e enablement of Panchayats, monitoring and incentivisation of Panchayats etc.,
• Monitoring Physical and financial Progress of the Scheme
• Work in association with DPRCs and over see the implementation of CB&T Plan

Table: Pay structure for contract staff in SPMU & DPMU:

S.No.	Name of the post	Remuneration per Month
1	Sr. Consultant	Rs.60,000/-
2	Junior Consultant	Rs.30,000/-
3	Resource Person	Rs.25,000/-
4	IT Professional	Rs.20,000/-
5	Office Assistants	Rs.12,000/-
6	Traveling Expenses (lump sum)	Rs. 5,00,000/-
7	Miscellaneous expenses (Lump sum)	Rs. 5,00,000/-
8	Consultant (one per each district)	Rs.25,000/-
9	Junior Consultant (one per each district)	Rs.15,000/-
10	Data entry Operator (one per each district)	Rs.10,000/-
11	SPMU & DPMUs (DPMs & Addl. DPMs @ 5 members at State unit and 2 in each Dist.	Rs.16,67,000/-
Total

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

Contd.Page. 13

:13:

ANNEXURE-VII
FUNCTIONS OF GPRC AND IT'S STAFFING PATTERN:

1. FUNCTIONS OF GPRC
   1. Assisting G.Ps. in conduct of Grama Sabhas effectively.
   2. Maintaining the Accounts and facilitating Audit in GPs.
   3. Assessment and collection of Taxes, Fees etc.
   4. Preparation of decentralized developmental Plans and their implementation and monitoring.
   5. Town Planning and Building permissions and spatial planning.
   6. Meeting the basic engineering needs like preparation of estimates recording in Measurement Books (MBs), valuation of works, (facilitating speedy execution of developmental works) and repairing motors for maintaining drinking water supply etc.
   7. Sanitation; Garbage collection, treatment and disposal, sewerage disposal.
   8. Preparation and maintenance of Asset Register in GPs along with the details of poramboke lands vested in GPs and their utilization and protection.
2. Staffing Pattern of GPRC:- The following functionaries shall be taken on outsourcing basis or on contract basis.
   1. Team Leader - 1 No.
   2. Accountant-cum-Data entry operator - 1 No.
   3. Civil Supervisor - 1 No.
   4. Town Planning & Building overseer - 1 No.

Contd.Page. 14

:14:

1. Team Leader:- Team leader shall coordinate all the functions of other members of the GPRC team and shall be responsible to all the Grama Panchayats in the Mandal. He shall also liase with the EO (PR&RD)/MPDO/DPO for achieving the aims of RGPSA. The team leader is personally responsible to support the Gram Panchayats for regular conduct of Grama Sabhas, proper maintenance of records and Audit, Assessment of Taxes and their collection, sanitation and related matters, planning and monitoring. Preparation and maintenance of Asset Registers in GPs alongwith the details of poramboke lands used in GPs and their utilization and protection. To be specific, the Team Leader shall carry out the following functions:
   • serve as the chief assistant to all GPs in the Mandal.
   • Ensure effective support to GPs in the fields of town planning and building overseer, Technical (Civil) Supervisor and Accountant-cum-Data entry operator for best possible assistance to GPs.
   • Guide and support the Panchayat Secretary in updation and reconciliation of Accounts of Gram Panchayats.
   • (Maintenance of registers, records, vouchers, bills, M-books, U.Cs by the Panchayat Secretaries).
   • Guide and support the Gram Panchayats and Grama Sabha in the preparation of budgets and decentralized planning.
   • provide full co-operation and support to GPs in successful conduct of Grama Sabhas
   • guide and support GPs in preparation of their Annual and Perspective and Decentralized Development Plans.
   • Assist the Extension Officer (PR&RD) in guiding the Panchayat Secretaries in producing the Accounts for Audit and attending to Audit Objections by the Panchayat Secretaries.
   • Assist the Extension Officer (PR&RD) in guiding the Gram Panchayats in the assessment of taxes and their collections.
   • Assist GPs in preparation of Village Integrated Plan for Solid and Liquid Waste Management.
   • Assist in the preparation and Maintenance of Asset register in Gram Panchayats and their utilization and protection.
   
   
   Conditions of Service : He shall be a graduate with relevant experience for 5 years. Pay is equal to Junior Consultant Cadre. Selection by District Selection Committee (DSC) consisting of District Collector, CEO,/ZP and DPO.
2. Accountant-cum-Data entry operator: He shall guide and support the GPs in proper maintenance of books of accounts. He will also facilitate the Audit of accounts by the concerned Auditors. He will assist in implementation of PRIA Soft, PES applications and other e-Panchayat applications in addition to Data entry work.

   Conditions of Service : Shall be a graduate in Commerce or BBA. Pay in the scale of Resource Person. Selection by DSC.

3. Civil Supervisor shall be a Diploma holder in Civil Engineering (Polytechnic- Civil Draughtsman). The Civil Supervisor shall guide and support the GPs in preparation of estimates, designs, procurement, work management including recording of MBs, valuation of works etc for the works sanctioned under various programmes including RGPSA, BRGF, SFC, 13th Finance Commission etc. The Civil supervisor shall assist the Panchayat Raj Engineering Department Technical Staff.

   Conditions of Service : Pay as per the scale of Resource Person. Selection by DSC.

4. Town Planning and Building Overseer: A diploma holder in Town Planning and Architecture shall be taken as Town Planning and Building overseer and shall attend the following functions:
   • Preparation of indicative Land use plan of Gram Panchayat in coordination with District Town and Country Planning Officer (DTCPO).
   • Guide and support the GPs in processing and issue of permissions of Layouts and Buildings in their Panchayats.
   • Assisting the Gram Panchayat in the House Tax assessment by providing accurate data of taxable areas.
   • Assisting the GP in spatial planning.

Conditions of Service : Pay as per the scale of Resource Person. Selection by DSC.

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

Contd.Page.15

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ANNEXURE-VIII
ROLE OF CEO ZPP, IN RGPSA

• Create wide publicity about the objectives of RGPSA among the District Officials, Elected Members of PRIs and field functionaries Monitor the programme implementation at District Level
• Review the progress of works sanctioned under RGPSA and submit Monthly Physical and financial Progress Reports to SPRC.
• Assist the District Collector in successful implementation of the RGPSA scheme
• Convene the District RGPSA Executive Committee Meeting once in a quarter and put up the progress of various components of RGPSA action plan before the committee for review
• Coordinate with the District Panchayat Officer and extend necessary technical support through ZP Engineering wing and shall see that the infrastructure projects are grounded and completed as planned
• Oversee the functioning of DPRC and DPMU and extend all the support required for proper functioning of DPRC /DPMU
• Mobilization of Elected Representatives for Capacity Building & Training programmes through MPDOs and other field functionaries
• Guide the Mandal Resource Centres/ Gram Panchayat Resource Centres and facilitate smooth functioning of these centers
• Ensure effective attendance of officials at Grama Sabhas on the designated dates and issue necessary instructions to the concerned for betterment. The CEO shall send the feed back to CPR& RE
• Ensure that all Mandal Parishads use the PES applications and update the online data from time to time
• The CEO shall take all steps to encourage Mandal Parishads to take up the exercise of bottom up planning and facilitate convergence of line departments for preparation of an integrated district development plans as detailed in G.O. MS. No 142, PR& RD (Pts.III) Dept. dt.18.4.2008.

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

Contd.Page.16

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ANNEXURE-IX
ROLE OF DISTRICT PANCHAYAT OFFICER IN RGPSA

• Create wide publicity about objectives of the scheme among the Panchayats and guide the entire Panchayat administration to implement the Programme in letter and spirit.
• Assist the DPRC in successful implementation of the RGPSA scheme
• Attend the RGPSA District Executive Committee meeting and place the progress before it for review and further suggestions
• Responsible for achieving the annual targets set under the Programme
• Review the progress of works sanctioned under RGPSA and submit Monthly Physical and financial Progress Reports to CPR& RE
• Prepare Panchayat Performance Assessment Reports for incentivizing the Panchayats based on the performance
• Monitor the functioning of staff in GPRCs and issue necessary instructions for proper functioning of GPRCs.
• Supervise the progress of works taken up under RGPSA like Construction of GP Office Buildings, Repairs etc.,
• Mobilization of Elected Representatives for Capacity Building &Training Programmes through field functionaries
• Ensure timely Audit/Social audit of RGPSA accounts at Panchayat level and submit reports to the CPR&RE and initiate corrective action under intimation to the CPR&RE
• Look after all HR matters of the contract staff and resolve the issues emerging from time to time
• Shall attend four Gram Sabhas on the designated dates and issue necessary instruction to the concerned for betterment and send the feed back to CPR&RE
• ensure that all Gram Panchayats use the PES applications and enter data from time to time
• Ensure through DLPOs/E.O. (PR&RD) that all Gram Panchayats conduct the gramsabhas on designated dates and take all steps required for proper conduct of Gram Sabhas
• Review periodically the functioning of PESA Gram Sabha Mobilizers and issue necessary instructions to the mobilizers for bringing vibrancy in functioning of gramsabha
• Ensure timely Audit/Social Audit of RGPSA accounts of Panchayats and submit reports to the CPR&RE and initiate corrective action under intimation to the CPR&RE
• The DPO shall take all steps to encourage Gram Panchayats to take the exercise of bottom up planning and facilitate convergence of line departments for preparation of an integrated district development plans as detailed in G.O.MS.No.142, PR&RD (Pts.III) Dept. dt.18.4.2008.

V. NAGI REDDY

PRINCIPAL SECRETARY TO GOVERNMENT (PR)

End of the G.O

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